Don't worry, I'm not entirely sure what it means either.
Today has been spent turning a series of emails saying 'we should go here!' and 'oooh, this project looks interesting' into a proper document listing the exemplar projects, and ones that we want to use as case studies for our project.
This means first of all sorting them into 'heritage', 'youth' or 'community asset' projects, or a combination of two, or all three. This was the stage where I decided what a great idea it would be to investigate Microsoft Word's SmartArt application in making us a venn diagram of exemplar projects. It didn't go well, I wouldn't recommend it. Its much easier to draw your own venn diagram using the normal shapes.
So anyway, then we establish whether we have a contact for that project and document their name, phone number, email address, website (and some of the more exciting youth projects have twitter accounts). Then a couple of sentences explaining who they are and why they'd be useful for us (and whether they'd be more useful for Melita and I, or the youth group), and any publications they might have made available. Finally we document the stage of contact we're at with them - whether we've got in touch, whether we want to make a trip to visit them, or just speak to them, or get them to visit us. This will eventually include the date that we visited them, the lessons learnt and exactly what makes their project a best practice case study for us, but its a bit early days for that yet.
This document was put to good use almost straight after I finished it as we got a reply from our contact at The Station in Bristol, who gave us lots more people to contact, and places to get training and guidance from. Score!
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